SFPIRG Administrative Coordinator
The Simon Fraser Public Interest Research Group [SFPIRG] is a student-based social justice resource centre located at Simon Fraser University [SFU] in Burnaby, BC. SFPIRG is focused on providing skills training, learning opportunities and resources to students on a wide range of social and environmental justice issues.
This position is one of three part-time core staff that manages the day-to-day work of SFPIRG. Responsibilities include financial, administrative & office coordination, overseeing the 5000-holding lending library while working collectively with staff and the board of directors to manage the organization. The position involves extensive work with volunteers, the SFPIRG board, temporary staff and students. Applicants must be able to multi-task, work efficiently in a busy environment and provide a strong leadership role in organizing and mentoring SFPIRG’s administrative and financial systems and the organization as a whole. An emphasis on process is key, meaning that applicants must value collective work and consensus decision-making within an anti-oppression framework.
Duties and Responsibilities:
Position Specific Duties
- Office Coordination: supplies, equipment, food ordering, contact sheets, space maintenance, filing systems.
- Financial Administration: develop budget, liaise with bookkeeper and auditor, apply for and administer grants, manage petty cash, produce monthly financial statements, invoicing.
- Organizational Administration: insurance; contracts; room bookings; membership lists and opt-out period; email list management; policy development including bylaws; admin work on SFPIRG elections, the AGM and other projects.
- Employee Administration: payroll, administer work study program, benefits.
- IT: Oversee computer network liaise with consultants over upgrades and repairs.
- Resource Library: manage and oversee library including online database, volunteers, circulation systems and acquisitions.
- Board Support: board development (including board manual), some board training.
- Staff Collective: coordinate staff meetings and support staff collective development.
Organizational and Collective Duties
- Work with the other staff to manage SFPIRG: staff and maintain the office; respond to requests from students and the public; participate in SFPIRG organizational work, initiatives and events.
- Contribute to ongoing organizational development of SFPIRG including strategic planning, hiring staff.
- Collaborate with the staff collective to determine and prioritise the goals for each semester and to delegate the day-to-day management of the organization.
- Ongoing and rotating committee work to implement the organizational goals.
Skills and Experience Required:
- Education and/or work experience doing administration in a non-profit or community setting
- Extremely well-organized and fabulous attention to detail
- Love of numbers, spreadsheets and filing systems
- High level of comfort with technology, including excellent computer and technical skills
- Excellent knowledge of MS Office, Windows, email & internet applications
- Basic computer repair and networking an asset
- Bookkeeping experience (including familiarity with Simply Accounting) an asset
- Organizational development experience: planning, coordinating, working with volunteers
- Experience in progressive non-profit organizations: ability to translate vision into action, understand budget/finances, prioritize and delegate tasks
- Experience and interest in working in a collective setting using consensus
- Commitment to social and environmental justice and progressive social change, with a strong anti-oppression analysis and practice
- Interest and experience working in a mentorship capacity with young adults
- Excellent communication skills: clear written and verbal communication, conflict resolution, facilitation, ability to dialogue with diverse parties, ability to openly give and accept feedback
- Ability to be self-directed and efficient in a hectic environment, excellent time-management skills
- A sense of humour
SFPIRG is an affirmative action employer. In order to increase the range and diversity of skills, perspectives and experience presently existing within SFPIRG, hiring preference shall be given to qualified applicants from groups who face systemic barriers to employment. Applicants who wish to be considered for affirmative action are encouraged to discuss this in their cover letter. We also encourage applicants to include other skills and experiences in addition to those outlined above. SFPIRG is committed to accommodating people with mental and physical disabilities, including, for example, obtaining necessary adaptive technologies.
Please submit cover letter and resume via email to firstname.lastname@example.org
Attn: Administrative Coordinator Hiring Committee
Please include cover letter and resume in ONE attached document, with your name as the title of the file.
No faxes please.
Application deadline is Mon Feb 28th at 10:00 am.
No phone calls, please. Late applications will not be accepted.
Only short-listed applicants will be contacted.
Weekly Hours: 28 hours/week, with a possible increase to 30hrs/wk.
Wage rate: $24.90/hr with benefits
This is a unionized position with CUPE 3338.
Starting date: Week of March 14, 2011
TC 326, SFU, Burnaby, BC V5A 1S6. Coast Salish Territories.
Simon Fraser Public Interest Research Group (SFPIRG)
~For a just, sustainable, and meaningful world~
http://www.sfpirg.ca (778) 782-4360